Managing Projects with Microsoft Project 2013

Question 1

You are a project manager who uses Project Professional 2013.
You are creating a project with several phases. Your customer requires the delivery phase of the project to start on July 1 and to finish within four weeks. The delivery phase includes a summary task, which consists of five separate sub tasks.
You need to monitor this phase closely to ensure that it does not overrun.
What should you do?

A. Create an automatically scheduled summary task of 20 days. Set the start date to July 1.

B. Create a manually scheduled summary task of 20 days. Create a deadline for the task which is set to July 29. Monitor the progress of the summary task against the deadline.

C. Create a manually scheduled summary task of 20 days. Enter a Finish No Later Than constraint which is set to July 29.

D. Create an automatically scheduled summary task of 20 days. Set the finish date to July 29.

E. Set a deadline date for the automatically scheduled summary task for four weeks after July 1. Monitor the progress of the summary task against the deadline.

Correct Answer: E

Question 2

You are a project manager who uses Project Professional 2013.
You work in a software development project, which is in progress and has reached 60% of actual progress. Your company decides to use the new Project Reports views to communicate all the project progress across the key users. They also decide to report information about a specific period only, normally one month behind the current day.
You need to access the report view that your company previously created; however, you must only modify the period displayed in the report and ensure that another period will not be presented.
What should you do?

A. Access your report and change the scale by zooming in and out.

B. Access your report and create a new Date Range group.

C. Access your report and use the default Date Range filter.

D. Access your report view and edit the time category under the field list pane.

Correct Answer: D

Question 3

You manage a project by using Project Standard 2013.
You need to use the Baseline2 fields to calculate Variance at Completion (VAC). You have already set Baseline2.
What should you do?

A. Change the Baseline for Earned Value calculation option to Baseline2, and reschedule uncompleted work based on the status date.

B. Change the Earned Value method to Baseline2 in the Task Information Form. Enter tracking data, and view the VAC on the Earned Value table.

C. Go to the Earned Value table and insert the Baseline2 column. Recalculate the project.

D. Enter physical percent complete for the tasks that have actual values. Set the Baseline to theBaseline2, and reschedule uncompleted work based on the status date.

Correct Answer: A

Question 4

You are a project manager who uses Project Standard 2013.
You regularly customize the Bar Styles for a project prior to printing the project schedule.
You need to add the Bar Styles button to the Quick Access Toolbar as quickly as possible.
What are two ways to achieve this goal? (Each correct answer presents a complete solution. Choose two.)

A. Expand the Quick Access Toolbar drop-down menu, and select Format Bar Styles from the menu list.

B. Right click the Bar Styles button in the ribbon and select Add to Quick Access Toolbar.

C. Customize the Quick Access Toolbar and add Format Bar Styles (Gantt Chart) command to the ribbon.

D. Collapse the ribbon. Commonly used Ribbon commands are automatically placed onto the Quick Access Toolbar.

Correct Answer: B,C

Question 5

You manage a project and use Project Professional 2013 to track your project schedule.
One of several resources assigned to a fixed-unit, effort-driven, five-day task is assigned at
50% of their availability.
The resource asks to start the task three days later than planned because of a scheduling conflict. The schedule change is approved.
You need to make the adjustment to the resource assignment to accommodate this request without affecting the other resources assigned to the task.
What should you do?

A. Use the Gantt Chart view tracking table and add a Start no earlier than constraint to the task.

B. Use the Task Form formatted to show Schedule Details and add a three-day delay to the assignment for the resource.

C. Use the Resource Usage view and add duration to the assignment to extend the deadline three days.

D. Use the Task Form formatted to show Work Details and add a three-day delay to the assignment for the resource.

Correct Answer: B

Question 6

You are an independent project manager who uses Project Professional 2013.
You work on multiple projects for different customers and use only one project to manage their tasks. You invoice your customers on a monthly basis. To identify tasks that have not been invoiced, you create a custom field called Not Invoiced.
Without losing the original project tasks' sort order, and without hiding any information, you need to see all tasks which have not been invoiced.
You create a custom filter based on the Not Invoiced custom field.
What should you do next?

A. Apply the custom filter and select the Highlight option

B. Export to Microsoft Excel using the custom filter.

C. Apply the custom filter.

D. Use the filter in the Group By function.

Correct Answer: A

Question 7

You are a project manager who uses Project Professional 2013.
Your organization migrates all project plans from Microsoft Excel to Project Professional
2013. One of the directors of the company has several years of experience using Excel Pivot Tables to analyze and make decisions about projects.
You need to enable project managers to view relevant project information in Excel Pivot Tables.
What should you do?

A. Create a Report view by using the new Built-in Dashboards and Reports feature and export to Excel.

B. Create a report by using the Visual Reports feature. Select Microsoft Excel and choose relevant data to view in the report.

C. Use the Excel Data From Other Sources feature to access your project file.

D. Download and install the Microsoft Project to Pivot Table Tool and generate a new Excel Pivot Table by selecting the current project.

Correct Answer: B

Microsoft Managing Projects with Microsoft Project 2013 - 074-343 Exam Practice Test

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